FAQ for Vendors

Frequently Asked Questions for Vendors 

How can I spread the word?

Please like us and share our Facebook page and our Instagram account with your friends, family, and clients. Spread the word, tell all your friends, post on your social media often.

How do I become a vendor? 

Complete the online vendor registration form.

We will let you know in mid-August if you have been selected or put on a waiting list. At that point, we will send you an electronic invoice (payable immediately). Please do not make any payments for vendor registration on this site.

When do I need to pay?

You will be emailed an invoice. You must pay the invoice immediately on receipt or your space will be forfeited. Payment after 15 days will be assessed a $25 late fee. Registration fees are non-refundable for any reason unless event is canceled. 

Will the event be canceled for rain?

No, this is a rain or shine event.

What size is a booth space?

Booth spaces measure 8 feet by 10 feet.

Is electricity included?

On a limited basis. Spaces with electricity cost an additional $5. Absolutely NO electrical cords will be allowed to cross the open floor or walking spaces. Note that electric outlets are limited so you will need to share.  Bring an extension cord and power strip.

Is parking included?

On a limited basis. Vendors cannot park in the paved lot unless you have a handicapped placard.  Designated spaces at the venue are available in the grass and cost an additional $5 (free for sponsors). Otherwise you will need to park offsite.  We are working to secure a designated location offsite and may be able to provide transportation; however those details have not been finalized.

Do you have a map of the venue?

You will be emailed a layout for the venue about a week before the event.

What if I need to cancel my registration?

Please let us know via email that you will be unable to attend.  Please note that we are unable to offer refunds if you cancel your registration. In addition, if you do not let us know in advance that you cannot vend, you may not be accepted as a vendor in future events.

What should I bring?

Bring a table and chairs. We recommend you bring bags and money to make change if you are selling any products or services. Bring table coverings and signage. Bring all props needed to display your product or service. Bring business cards and brochures. If you are using an electric outlet, bring an extension cord or power strip. Bring water and food, if needed.

Will lunch be provided?

No, you should plan to bring your own. We plan to have food trucks available. You MUST throw away all trash and clean up any food messes or you will be assessed a $25 cleanup fee.

Do I need to stay the entire time?

Yes, you should plan to stay the entire time. Some people simply won’t or can’t come until later in the afternoon, and you are robbing yourself of potential customers. Also it is disrupting (and unsafe) to your fellow vendors and attendees if you are breaking down your booth while the fair is still going on. If you simply cannot stay the entire duration, please make prior arrangements with fair staff so we can cause as minimal disruption of the event as possible.

Where should I park for unloading and loading?

Unloading and loading areas are located at the front of the facility. Unload and load as quickly as possible then move your vehicle to the designated parking area. You cannot leave your vehicle in the unloading/loading zone.

Is there Wi-Fi?


I want to donate a door prize. Who do I contact and can I get a donation receipt?

That’s great! Include that information on your registration form.  You can also contact one of the fair organizers to discuss your door prize and get a receipt.

I want to offer my own drawing and door prize, is that okay?


Will you award the door prizes?

No, we do not have the manpower to distribute all of the prizes. You must pick up your door prize entries from us at the end of the fair.  You are responsible for contacting your winner and awarding your door prize.

I want to help with the fair. Who do I contact?

That’s wonderful, we’re always looking for volunteers. Please contact us on Facebook or use the Contact form.

The Holistic Wellness Fair is a non-profit 501(c)(3) organization. Is my booth rental considered a charitable donation?

Typically not, but it may be considered a business expense. However, please contact a tax professional.