FAQ for Vendors

Frequently Asked Questions for Vendors

Is the event free to the public? How can I spread the word?

Yes, it is free to the public. Please share our Facebook page with your friends, family, and clients. We also have posters you can hang and flyers you can hand out.

How do I become a vendor?

Complete the online vendor registration form.

We will let you know if you have been selected or put on a waiting list. At that point, we will send you an electronic invoice (payable within 15 days). Please do not make any payments for vendor registration on this site.

When do I need to pay?

You will be emailed an invoice. You must pay the invoice within 15 days of receipt or your space will be forfeited. Payment after 15 days will be assessed a $5 late fee.

What is the price of a booth?

Early bird pricing is $40 per booth space until July 31, 2022. After July 31, the price is $60 if spaces are still available. Registration fees are non-refundable for any reason unless event is canceled.

What size is a booth space?

Booth spaces measure 10 feet by 10 feet.

What is included in my rental?

Two folding chairs. You can also rent a 6-foot long table for an additional $5 each (this is a charge from the facility, not the fair).

Is electricity included?

No. Spaces with electricity cost an additional $5. Absolutely NO electrical cords will be allowed to cross the open floor or walking spaces. Note that electric outlets are limited so you will need to share. Bring an extension cord and power strip.

Do you have a map of the venue?

Yes, click Venue Map to see the map (note that the map is subject to change until the day of the event).

What if I need to cancel my registration?

Please let us know via email that you will be unable to attend. Please note that we are unable to offer refunds if you cancel your registration. In addition, if you do not let us know in advance that you cannot vend, you will not be accepted as a vendor in future events.

What should I bring?

We recommend you bring bags and money to make change if you are selling any products. Bring table coverings and signage. Bring all props needed to display your product. Bring business cards and brochures. If you are using an electric outlet, bring an extension cord or power strip. Bring a sweater or jacket; it can get cold in the facility. Bring water and food, if needed.

Will lunch be provided?

No, you should plan to bring your own. You MUST throw away all trash and clean up any food messes.

What time is set up?

Set up begins Friday evening from 4:00 to 7:00 pm. It continues Saturday morning from 8:00 to 10:00 am. All setup must be finished by 10:00 am.

Do I need to stay the entire time?

Yes, you should plan to stay the entire time. Some people simply won’t or can’t come until later in the afternoon, and you are robbing yourself of potential customers. Also it is disrupting (and unsafe) to your fellow vendors if you are breaking down your booth while the fair is still going on. If you simply cannot stay the entire duration, please make prior arrangements with fair staff so we can cause as minimal disruption of the event as possible.

What time is break down?

Break down starts at 4:00 pm on Saturday and must be finished by 6:00 pm. Please inspect your booth area and clean up any trash or spills.

Where should I park for unloading and loading?

Unloading and loading areas are located at both the front and the rear of Odell Weeks (you can access the rear from Two Notch Road). Unload and load as quickly as possible then move your vehicle to the parking lot. You cannot leave your vehicle in the unloading/loading zone.

Is there Wi-Fi?

Yes, Odell Weeks offers Wi-Fi. Check with the front desk for the password. Please note that Odell Weeks says their Wi-Fi is not very strong, so you may want to consider having your own hotspot.

I want to donate a door prize. Who do I contact and can I get a donation receipt?

That’s great! Include that information on your registration form. You can also contact one of the fair organizers to discuss your door prize and get a receipt.

I want to offer my own drawing and door prize, is that okay?

Absolutely.

Will you award the door prizes?

No, we do not have the manpower to distribute all of the prizes. You must pick up your door prize and entries from us at the end of the fair. You are responsible for contacting your winner and awarding your door prize.

I want to help with the fair. Who do I contact?

That’s wonderful, we’re always looking for volunteers. Please contact us on Facebook or use the Contact form.

I’m so excited about the fair. What can I do to make it successful?

We are too!! Spread the word, tell all your friends, post on your social media often, hang up posters and hand out flyers. Like us on Facebook.

The Holistic Wellness Fair is a non-profit 501(c)(3) organization. Is my booth rental considered a charitable donation?

Typically not, but it may be considered a business expense. However, please contact a tax professional.

What is the address of Odell Weeks?

1700 Whiskey Road, Aiken, SC 29803.