Frequently Asked Questions for Vendors
- How do I become a vendor?Complete the online vendor registration form.
We will let you know by April 15 if you have been selected. At that point, we will send you an electronic invoice (payable within 15 days). Please do not make any payments for vendor registration on this site.
- When do I need to pay?
You will be emailed an invoice. You must pay the invoice within 15 days of receipt or your space will be forfeited. Payment after 15 days will be assessed a $5 late fee.
- What is the price of a booth?
Early bird pricing is $30 per booth space until April 15. If you pay between April 15 and July 31, the price is $40. After August 1, the price is $50.
- What size is a booth space?
Booth spaces measure 12 feet by 12 feet.
- What is included in my rental?
Two folding chairs.
- Can I get a table?
Yes, you can rent a 6-foot table for $5 each. (This fee is imposed by the venue, not an event fee.) If you do not rent a table, you will have to provide your own. Maximum of two tables in a booth space.
- Is electricity included?
No. You must specify that you need electricity. Absolutely NO electrical cords will be allowed to cross the open floor or walking spaces. Note there is only one electric outlet on each wall so you will have to share. Bring an extension cord and power strip.
- Do you have a map of the venue?
Yes, click Venue Map to see the map (note that the map is subject to change until the day of the event).
- I selected my top three spaces but got put somewhere else. What gives?
Sorry about that. We try to accommodate all requests, but we reserve the right to assign spaces as needed. Typically we do this to ensure variety and so that people who may be considered in direct “competition” are not right next to each other (for example, we don’t want three massage therapists in a row).
- What if I need to cancel my registration?
Please let us know via email that you will be unable to attend. Please note that we are unable to offer refunds if you cancel your registration.
- What should I bring?
Bring bags and plenty of money to make change if you are selling any products. Bring table coverings and signage. Bring all props needed to display your product. Bring business cards and brochures. If you are using an electric outlet, bring an extension cord or power strip if needed. Bring a sweater or jacket, the gyms get very cold. Bring water.
- Will lunch be provided?
No, but there should be plenty of food choices available for purchase. You MUST throw away all trash and clean up any food messes.
- What time is set up?
Set up begins Friday evening from 4:00 to 7:00 pm. It continues Saturday morning from 7:00 to 9:00 am.
- Do I need to stay the entire time?
Yes, you should plan to stay the entire time. Some people simply won’t or can’t come until later in the afternoon, and you are robbing yourself of potential customers. Also it is disrupting (and unsafe) to your fellow vendors if you are breaking down your booth while the fair is still going on. If you simply cannot stay the entire duration, please make prior arrangements with fair staff so we can cause as minimal disruption of the event as possible.
- What time is break down?
Break down starts at 3:00 pm on Saturday and must be finished by 4:00 pm. Please inspect your booth area and clean up any trash or spills.
- Where should I park for unloading and loading?
Unloading and loading area is located at the rear of Odell Weeks off Two Notch Road. Signs will be posted. Unload and load as quickly as possible then move your vehicle to the parking lot. You cannot leave your vehicle in the unloading/loading zone.
- Is there Wi-Fi?
Yes, Odell Weeks offers Wi-Fi. Check with the front desk for the password. Please note that Odell Weeks says their Wi-Fi is not very strong, so you may want to consider having your own hotspot.
- I want to donate a door prize. Who do I contact and can I get a donation receipt?
That’s great! Include information about your door prize on the registration form. We will give you a donation receipt the day of the fair. Please note that you cannot use the patron information for marketing purposes.
- I want to offer my own drawing and door prize, is that okay?
- Will you share the information from the door prize entries so we can create a mailing list?
No. We respect attendee privacy and do not share any information. If you want to create a mailing list, please have a sign-up sheet at your booth. Then attendees can decide if they want to be on it.
- I want to be a speaker. Who do I contact?
That’s great! Include the information on your registration. You should consider having someone to stay at your booth while you are presenting so people can still get information and ask questions about your business.
- I want to help with the fair. Who do I contact?
That’s wonderful, we’re always looking for volunteers. Please contact one of the fair organizers or use our Contact form.
- I’m so excited about the fair. What can I do to make it successful?
We are too!! Spread the word, tell all your friends, post on your social media often, hang up posters and hand out flyers. Like us on Facebook.
- The Holistic Wellness Fair is a non-profit 501(c)(3) organization. Is my booth rental considered a charitable donation?
Typically not, but it may be considered a business expense. However, please contact a tax professional.
- What is the address of Odell Weeks?
1700 Whiskey Road, Aiken, SC 29803.